Consultation Prep

Thank you for choosing the Pines for your event, we hope you enjoy every moment of your Pines Experience!
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Venue
Do you have an upcoming consultation scheduled? If yes, please list the date and time.

Vendors

* The client (and hired vendors) will be responsible for all decorating and will have access to the Premises to start decorating at 9:00 a.m. the day of the event. * No real flames are permitted. Candles must be fake/flameless. Flower girl petals must be REAL and need to be picked up following the ceremony. No nails, staples, tape, vinyl decals, or tacks may be used when decorating. Zip ties, Command strips/hooks, or fishing wire may be used for decorations. No confetti, pampas grass, glitter, rice, birdseed, pyrotechnics, or fog machines will be allowed. * At the conclusion of the event, the client is responsible for removing everything the client (or hired vendors) brought in, including decorations and personal belongings. All trash and refuse must be disposed of in designated trash receptacles. Trash bins and bags are provided by The Pines.
Please provide the name of the vendor and any specific information you'd like to inform the venue staff about.
Please provide the name of the vendor, are they coming on-site?
Please provide the name of the vendor, are they coming on-site?
Please provide the name of the photographer that you will be using.
Please provide the name of the photographer that you will be using.
Please provide the name of the vendor and any specific information you'd like to inform the venue staff about.
Please provide the name of the vendor and any specific information you'd like to inform the venue staff about.
Please provide the name of the vendor and any specific information you'd like to inform the venue staff about.
Please provide the name of the vendor, arrival and departure times to and from the venue.

Event Insurance

The Pines requires that the client obtain Event Liability Insurance. Proof of insurance is due to the Pines fourteen (14) days before the event. The insurance required must have a limit liability of One Million Dollars ($1,000,000.00) per occurrence and a general aggregate of no less than Two Million Dollars ($2,000,000.00). The Pines Weddings & Events, LLC must be named as an additional insured of the policy. a. If alcohol is served at the event, your policy must include liquor liability coverage. This coverage should protect you and The Pines Weddings & Events, LLC against alcohol-related accidents, as the client is ultimately responsible for the safety of its guests. b. If requested by the Pines, outside vendors must also provide a certificate of insurance.

Food & Beverages

*REMINDERS: The Pines will not display, dispense, or refill food stations during events. Please provide plates, napkins, and utensils for all appetizers, desserts, or late-night snacks not provided by Chef's Table. *ND Cottage Food Law - Renters are prohibited from utilizing any vendor that falls under the ND Cottage Food License. All food served during Pines events must be provided by a commercially licensed vendor or be prepackaged.
Please provide the name of the vendor providing your appetizers and a breif description of how they will be displayed (will you need a farm table?).
* Chef’s Table is the exclusive caterer at The Pines. Desserts, social hour snacks, and/or late-night snacks are available through Chef’s Table or can be sourced from an alternative licensed vendor. *Chef's table will provide linen napkins, cutlery, and plates for all place settings. Plated Dinners - all items will be placed on the tables before the wedding. Buffet Dinners - napkins and cutlery will be placed on the tables, plates will be at the buffets. Buffet tables will be set up by Chef's Table staff during social hour and will be taken down following the dinner service. 
Please provide the name of the vendor providing your desserts and a breif description of how they will be displayed (will you need a farm table? Will you need fridge space?).

Ceremony Information

Ceremony Location
Who will be providing the equipment and operating your ceremony audio?
Please provide information regarding your unity ceremony. Will you be needing the Pines unity table?
Please provide the name of your officiant. Have they officiated before?

Venue Host

The Pines provides one Venue Host for every event. The host will have the venue and lounge open at the contracted arrival time and is at your service for any questions, requests, or information you may need. The host's contact information will be posted throughout the Farmhouse/Lounge. 

Farmhouse

Farmhouse hours are from 9:00 am until 6:00PM. Farmhouse access post-ceremony is strictly limited to immediate family and bridal party members, guests are prohibited from entering the Farmhouse. All personal belongings must be cleared out of the Farmhouse at the closure time. Early arrival and/or late departure will result in a $200/hour damage deposit deduction. The client agrees to pay any expenses incurred from damage or the need for excessive cleaning (e.g. muddy carpets, immoderate garbage, or disarray).

120 Lounge

Lounge and Prep Suite hours are from 9:00 am until 6:00 pm. Lounge & Prep Suite access post-ceremony is strictly limited to immediate family and bridal party members, the golf simulator will not be available post-ceremony. For guest safety and fire code, additional guests are prohibited from entering the Lounge area. All personal belongings must be cleared out of the Lounge & Prep Suites at the time of closure. Early arrival and/or late departure will result in a $300/hour damage deposit deduction. The client agrees to pay any expenses incurred from damage or the need for excessive cleaning (e.g. immoderate garbage, golf simulator or equipment damage, or other disarray). *PINES BLACK - SHARED VENUE DOOR WILL CLOSE AND LOCK AT 3:30PM OR IMMEDIATELY UPON GUEST ARRIVAL. EVENT GUESTS ARE NOT ALLOWED IN THE LOUNGE AREA.

Outside Alcohol

Only alcohol purchased from the Pines may be consumed on the Premises. Violation of this policy will result in forfeiture of the damage deposit ($500 per occurrence).

Parking

All vehicles must be parked within the designated Pines parking areas (Pines WHITE - Grass Lot & Pines BLACK - Paved Lot). Overnight parking is available in the designated lots only.

Consultation

To discuss venue layout, bar orders, or timelines, please set up a consultation with one of our staff members.
Please provide any additional information you'd like our team to be informed of.