Frequently Asked Questions


Where are the venues located? 

4487 165th Ave SE, Davenport, ND 58021

What are the capacities of the venues? 

  • Pines Black’s max capacity is 345 
  • Pines White’s max capacity is 400 

Are the venues wheelchair accessible? 

Yes! Both Pines Black and Pines White are fully ADA accessible with dedicated parking spots near the front of the venues. 

How do we reserve a date? 

To keep the booking process as fair as possible, we do not grant date holds. A signed rental agreement and submission of a $1,000 damage deposit are required to reserve a date at the Pines. 

What is included in a rental? 

Click the link below for more information regarding pricing, package inclusions, and rental specifications. 

What caterers are we allowed to use?

Chef’s Table is the Pines exclusive catering partner. Their Pines menu is full of value and equal parts delicious and beautiful! Visit Chef’s Table’s online menu to explore pricing and service options. 

A variety of appetizers and snacks are available through Chef’s Table, however, you are not required to use them for none ‘meal’ items. Appetizers, desserts, and snacks can be provided by an alternative *licensed vendor. 

Why do we have an exclusive caterer? 

Since the Pines opened in 2018, we’ve chosen to partner with Chef’s Table as our catering partner to ensure each guest has a great experience at the Pines. Our exclusive arrangement with Chef’s Table guarantees all of our clients access to the region’s premier catering company. We understand that food service is a critical component of successful events and this service reflects on our venues. We have successfully hosted over 300 events with Chef’s Table at the Pines; they were involved in the venue and kitchen design for maximum efficiency, and we provide them with a shared prep kitchen. How does this benefit you? They understand the level of commitment that we have to our customers and are committed to delivering that same level of service every time. Having hosted hundreds of events together, Chef’s Table can provide greater service efficiency, ensure warm high-quality meals, offer real dinner plates and silverware, and collectively more involved communication between our teams to ensure your event goes smoothly. Our exclusive partnership with Chef’s Table allows us to curate the best possible Pines event experience. 

Do we need to provide plates, napkins, and silverware? 

Chef’s Table will provide linen napkins, ceramic plates, and metal silverware for all guests during the main meal. If you are utilizing an alternative vendor for your suite food, appetizers, desserts, or snacks, please provide the serving ware needed for those items.

Are we allowed to bring food into the suites while getting ready? 

Yes! Renters are permitted to bring in food of their choosing and non-alcoholic beverages into the suite while getting ready. 

How does the Pines Bar work? 

All Pines events packages include bar service and staffing, with no bar minimums! If you choose to provide complimentary drinks to guests, a variety of attractive and cost-effective hosting options are available. For convenience and enjoyment, we also offer drink service in the prep suites. 

*All alcohol consumed on the Pines property must be purchased from the Pines bar! 

What are the nearest hotel and lodging accommodations? 

Courtyard Fargo and Hilton Garden Inn are our preferred lodging partners. Collectively, we’re thrilled to offer a complimentary wedding suite and the best available room rates for all guests. The teams at Courtyard Fargo and Hilton Garden Inn will provide you with a dedicated account manager to help you organize and manage your room block(s)! 

*Please contact Courtyard Fargo and Hilton Garden Inn regarding wedding suite specifications. 

Do you provide a shuttle? 

No, because every event’s shuttle needs and desired services are drastically different, our event management team will happily provide you with local shuttle company information. 

Can we bring in whatever vendors we’d like for decorating? 

Yes! We pride ourselves in offering high-quality event centers, neutral aesthetics, and stunning blank canvases for you to personalize! Renters are welcome to utilize any vendor of their choice for decor or floral elements. Set up and tear down of all decor is the responsibility of the clients and/or hired vendors. 

*Decor Restrictions – No real flames, no confetti, no glitter, no rice, birdseed, or pyrotechnics. No use of staples, tape, hooks, or tacks on surfaces. 

When can vendors arrive to set up?

Vendors are welcome to arrive at the venue at the start of the contracted time for your event. 

Does the Pines provide linens for the tables? 

The Pines is thrilled to be able to offer custom hand-crafted, hardwood farm tables in both of our venues. These stunning Grain Designs tables are included in all rental packages. For this reason, we do not provide linens for the tables.  

Can we choose the layout of the tables and chairs?

YES!! The Pines Team loves to help all our renters create a fully custom layout specifically for their event. Utilizing our 3D rendering program, our team will draw an event mockup for you to help your planning journey! 

Will Pines staff be involved in the setup and tear down? What are the responsibilities of the Venue Manager and Pines Staff?

Our Venue Manager will be on-site all day to prepare the building and execute all venue-related tasks. They are responsible for tasks such as opening and closing the building, setting up and breaking down the tables and chairs according to the floor plan, ensuring the cleanliness of the venue, restocking the bathrooms, adjusting the temperature, answering any venue-related questions you and your vendors have throughout the day, and overseeing the facility side of things throughout the event. They will not be involved in decor set up or tear down, executing the timeline of your events, or coordinating your wedding party/family.

If you are looking for some extra assistance with setup or tear-down tasks, there are multiple amazing local wedding planners and day-of coordinators that would be happy to assist!

What time are on-site wedding ceremonies? 

Ceremonies at the Pines are set with a start time of 4:30pm.

What if the weather doesn’t cooperate for an outdoor ceremony at Pines White? 

Rest assured, we’ve got you covered! Our team will help you pre-plan and execute a dinner theater indoor Plan B. 

Does the Pines require events to hire security? 

Security is not required at Pines events. However, the renting client must obtain Event Liability Insurance. You’re welcome to use your current insurance provided or one of the cost-effective options provided on your Wedding Dashboard. 

Do you allow pets at the Pines? 

We happily allow dogs to participate in outdoor events however, we do not permit non-service animals to enter the venues. While on the property, we require the animal to be assigned a handler to look after it/them at all times, clean up after the animal(s), and remove the animal(s) from the property after the completion of photos and/or the ceremony. 

Other Questions?