Planning a wedding venue tour is exciting, but it can also feel overwhelming. There are so many questions to ask, details to remember, and decisions to make. That’s exactly why we created this Digital Tour Guide. Whether you’re preparing for your first visit to The Pines, revisiting information after your tour, or simply exploring venues from home, this guide will walk you through the same journey our couples experience during an in-person tour. Let’s start where every Pines tour begins.
Every tour interested in both venues begin in the lobby of Pines Black, where you’ll meet with one of our team members. Before we start exploring the property, we’ll spend a few minutes getting to know you and your wedding vision. We’ll talk about things like your estimated guest count, preferred wedding date or season, indoor or outdoor ceremony preferences, reception priorities, and your overall wedding style. This conversation helps us tailor your tour to what matters most to you and ensures that we’re providing information that’s relevant to your wedding day. From there, we’ll head into the beautiful reception space of Pines Black.
One of the first things couples notice is how different our two venues feel. Pines Black features a modern industrial design with warm accents and dramatic architecture. It can comfortably accommodate up to 345 guests.
Pines White offers a more rustic and charming atmosphere with bright finishes; this venue can accommodate up to 400 guests with a bit of a longer reception area. Both venues are designed to host your entire wedding day in one location.
The tables and chairs that we have custom made by Grain Designs, our sister company, are included with your rental. Prior to your wedding, you’ll work with our Client Relations Manager to create a layout that best fits the vision that you and your partner have in mind. All together, you’ll determine your dinner seating arrangements, dance floor placement, head table options, gift and dessert table locations, and ceremony seating if applicable. Our team handles the room transitions and shifting on the wedding day so you can focus on celebrating with your loved ones and enjoying all the planning that went into your special day!
We love seeing couples make the space their own. Complimentary structural décor options include wooden backdrops, ceremony arches, and artificial trees. These pieces can help elevate the space while still allowing you to add your own personal style. While we provide structural décor, table décor is not included and couples may choose to decorate themselves or hire a professional decorating vendor. Decor setup and teardown are also handled by the couple or their hired vendors, but your venue manager is more that happy to assist with shifting decor from ceremony to reception spaces and other things of that nature.
To help keep the venues beautiful and safe, we do not allow glitter, confetti, open flame candles, or similar difficult-to-clean materials; battery-operated candles are always welcome and create a beautiful atmosphere in place of open flame candles.
Do tables and chairs come with the venue?
Yes! Tables and chairs are included with every wedding package.
Do we set up our own tables and chairs?
No! Our team handles the that and room shifting based on your approved layout, this will be set up before your arrival.
Can we bring in our own decorations?
Absolutely! We encourage couples to personalize the space to their liking.
As part of your tour, we’ll stop at a table display featuring Chef’s Table dinnerware options. Chef’s Table is The Pines’ exclusive catering partner for wedding-day dinner service. Couples may choose between buffet service and plated meals, with buffet service currently being the most traditional option.
While wedding dinner service must go through Chef’s Table, you’re welcome to bring in other vendors for appetizers, late-night snacks, desserts, and specialty treats, the only requirement is that the food comes from a commercially licensed kitchen. One of the biggest advantages of our partnership is simplicity. Chef’s Table is highly familiar with our venues, our timelines, and our service standards!
Can we bring a homemade cake just for ourselves?
Yes! Homemade desserts can be enjoyed privately by the couple but cannot be served to guests due to health regulations.
Who is our contact for catering questions?
Kelsey from Chef’s Table will be your primary catering contact: [email protected]
Can we schedule a tasting?
Absolutely. Tastings are coordinated directly through Chef’s Table Sales Representative, Kelsey!
Why does The Pines have an exclusive catering partnership?
Our partnership allows us to provide a more streamlined planning experience, consistent service standards, and a team that knows our venues inside and out.
Next, we’ll stop by one of our bars. Both venues feature a full-service bar, and bar service is included with your rental. That means two bartenders are included, there are no bartender staffing fees, no bar minimums, and your bar service can be completely customized to fit your vision and budget. The only thing couples pay for is any hosted beverage selections they choose to provide for guests.
Many couples choose to host domestic kegs, house wines, signature drinks, open tabs up to a set dollar amount, or drinks for specific guests or family members. If nothing is hosted, the bar simply operates as a cash bar.
What does a typical rail drink cost?
Approximately $7, for more pricing specifications check out our bar menu: The Pines Bar
What do couples usually host?
Domestic kegs and wines are very popular. Signature drinks are another favorite. Some couples also choose to host drinks during cocktail hour or up to a specific dollar amount.
Can we bring our own alcohol?
Unfortunately not. Due to licensing and insurance requirements, outside alcohol is not permitted.
Can we choose not to serve alcohol?
Absolutely. Our bartenders will still be present to provide non-alcoholic beverage service.
The ceremony area is where one of the biggest differences between our venues becomes apparent. Pines Black ceremonies take place indoors. The venue is typically set with approximately 280 ceremony chairs, though additional seating can be added along the sides and back as needed.
Pines White ceremonies take place outdoors, offering beautiful views of the surrounding property. Most ceremonies begin at 4:30 PM, though alternative ceremony times may be approved depending on your event.
Will we have a day-of coordinator?
The Pines provides Venue Managers who are on-site from 8:00 AM to 8:00 PM. They conduct rehearsals, assist with ceremony lineup organization, and help guide the flow of your ceremony. While they are not day-of coordinators, they’re always happy to help keep things running smoothly.
If we have an off-site ceremony, does the venue cost less?
It does not, venue pricing remains the same regardless of ceremony location.
Can Pines Black ceremonies be held outdoors?
No it cannot, Pines Black ceremonies take place indoors only!
What happens if it rains at Pines White?
We have an indoor backup plan ready to go. Most reception tables remain in place while several rows of chairs are added theater-style. We simply ask for approximately 30 minutes’ notice before making the transition.
Next, we’ll visit the spaces where wedding mornings begin. Pines Black features a private lounge complete with the golf simulator, comfortable seating, and ample space to prepare for the day. Pines White couples enjoy access to the Farmhouse, which includes a private backyard pool and relaxed gathering spaces. Both ready suites are included at no additional cost and are available from 9:00 AM to 6:00 PM.
After 6:00 PM, couples may still access the spaces if needed for a dress change or personal belongings by coordinating with the Venue Manager or bartender. Because these spaces are private and not serving guests, homemade food is permitted inside the suites.
Can we stay overnight?
Overnight accommodations are not available on-site.
Where do we store our belongings after 6 PM?
Most couples either store items in the vestibule area of Pines Black or use the designated storage closet in either venue. Our team can help direct you to the best option.
After exploring Pines Black, your guide will take you across the property to Pines White and the Farmhouse. Many of the amenities and inclusions remain the same, but you’ll notice the unique atmosphere, ceremony location, reception layout, and Farmhouse experience that make Pines White distinct.
Is there a price difference between the venues?
Yes. Pines Black is $1,000 more than Pines White due to being the newer venue and including the golf simulator.
Is parking separate?
Yes. Pines Black uses the paved parking lot, while Pines White uses the grass parking lot.
Do you ever host two weddings at the same time?
Yes, particularly during peak season. Clear signage, separate parking, and independent venue operations ensure each wedding remains private and seamless.
Can we take photos at both venues photography spots?
Absolutely. We simply ask couples to be respectful of any events taking place nearby.
Can we leave vehicles overnight?
Yes. We encourage pickup by 9:00 AM the following morning whenever possible.
Do you offer shuttle services?
We partner with Party Pros for transportation services!
Do Ubers come to The Pines?
Yes, rideshare services regularly travel to and from the venue!
Can we place a date on hold?
A contract allows for a 48-hour review period before moving forward.
Do you have vendor recommendations?
Yes. We maintain a list of preferred vendors that have experience working at The Pines.
Do you offer planning assistance?
Absolutely. You’ll have unlimited planning consultations with our Client Relations Manager, who provides planning advice, timeline assistance, and helpful resources throughout the planning process.
Most couples schedule their first consultation when approximately 60–80% of vendors are booked and their final consultation approximately 2–3 weeks before the wedding.
What are the venue hours?
Venue access runs from 9:00 AM until Midnight. Couples then have until 1:00 AM to gather personal belongings and décor items.
How do payments work?
A $1,000 deposit secures your date. Generally, the first 50% is due approximately eight months before the wedding, and the remaining balance is due 90 days before the wedding. Bar orders are due two weeks prior to the event.
Do you have hotel partnerships?
Yes. We proudly partner with local hotels to help make accommodations easier for your guests.
How do we officially book?
Booking can be completed through our Pricing & Availability Calendar. Once submitted, you’ll provide your names and deposit, we’ll prepare your contract, you’ll have 48 hours to review and sign, and your date becomes officially reserved.
You can also contact our team directly, and we’ll be happy to prepare everything for you.
Whether you’re just beginning your venue search or narrowing down your final options, our goal is to make the process simple, informative, and enjoyable. A tour at The Pines isn’t just about seeing a building – it’s about envisioning your wedding day from start to finish. We look forward to showing you around, answering your questions, and helping you determine whether The Pines is the perfect place to begin your next chapter.